HPD New york required building signs for Property Owners.New York require signage to be posted at buildings, documents to be filed with New York City Department of Housing Preservation and Development (HPD), and notices to be provided by property owners to tenants. Below is an overview of some of these requirements.

Certificate of Inspection with Frame: The owner should provide a frame that is properly able to accommodate a 6" x 9" inspection visit card. The frame should be posted 48-62 inches above the floor. If a mailbox exists, the frame should be posted at or near the mailbox. If there is no mailbox in the vestibule, the owner should select a suitable accessible location in the vestibule or entrance way of the building for the frame. The HPD inspector who visits the premises will provide the inspection card. If the top portion of the card is not completed, the owner must fill in top portion of card.

Gas Leak Notice: Property owners of a dwelling are required to provide tenants with a notice regarding procedures that should be followed when a gas leak is suspected. The information must be provided by: delivering such notice to each tenant and prospective tenant of such dwelling (all tenant-occupied units, including 1- and 2- family homes) with the lease or lease renewal form for such tenant or prospective tenant AND posting and maintaining a notice in a common area of the building. The required format for the sign is described in Section 12-11 of Chapter 12 of Title 28 of the Rules of the City of New York. Section 12-12.1 of Chapter 12 of Title 28 of the Rules of the City of New York describes conditions under which a combined notice may be used, combining notice of suspected gas leak procedures with notice for smoke detectors and carbon monoxide detectors.

Key to Boiler Room: An owner must post the name and location of the person with the key to the boiler room on notices approved by HPD. One notice should be posted conspicuously in the lobby and another should be posted on the entrance door of the boiler room.

Smoke Detecting Device Notice: The owner of Class A multi dwelling is required to post a Smoke Detector Notice Sign in a specific form which is approved by HPD and Install it near the mail boxes. The owner may instead choose to post a combined notice for Smoke and Carbon Monoxide Detecting Devices and Gas leak Procedures.

Carbon Monoxide Detecting Device Notice: The owner of the property must post a Carbon Monoxide Detecting Device notice sign in a form approved by hpd in common area near the building entrance.

Housing Information Guide Signs: The owner of the property must post a notice about the availability of the housing information guide for tenants and owners in a lobby near the mailboxes are located.

Serial Number Signage: After registration of your dwelling with HPD, you will get a serial number of the dwelling. The property owner must post a sign in the main entrance of the building hall. If you have two entrances, then we recommend posting another HPD building serial number sign on the other entrance hallway.

Janitor Name Sign: Place a sign right by the entrance or mailbox with Janitor/Superintendent’s or house keeper with their address, apartment number and telephone number.

Fire safety Notice in Lobby: Owners of apartment buildings (three or more apartments) are required to post an Emergency Preparedness Notice on the inside of all apartment entrance doors and in the lobby or common area.

For more information, go to FDNY’s Rules webpage. Tenants – if there is no notice on your apartment door, contact your building owner/manager or notify FDNY at

Post or distribute Bedbug Annual Filing Receipt:

See the Post or distribute Bedbug Annual Filing Receipt in the Required Signage section above.

Section of the Law: HMC § 27-2005 (Local Law 47 of 2015)

Disaster Response Signage: Owners of residential dwellings where at least one unit is not occupied by the owner are required to post a Emergency Notification prior to the arrival of a weather emergency, after a natural disaster, and after being informed that a utility outage will last for more than 24 hours. Learn more about disaster response.

Section of the Law: HMC § 27-2005 (Local Law 47 of 2015)

Garbage Collection: If there is no 24-hour dumbwaiter service an owner must post a sign in the building lobby indicating the current hours and method of garbage collection. The sign should be enclosed in plastic or in a frame to prevent vandalism or tampering.

Floor Number Signs: Owner of the building or Dwelling must post a sign on each floor indicating the floor number on each floor.

Street Number on Dwelling: The owner of the property must maintain a street number on the front of the building. The street number must be visible from the sidewalk.

For more information about what is required, see the laws that are referenced and the Rules of the City of New York. This page is for informational purposes only and is not intended as legal advice or as a statement of the law. You may wish to consult with an attorney.


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